InceptionMail Email Marketing Privacy Policy

Effective Date:    02 February 2015

This privacy policy applies to owned and operated by InceptionMail LTD (“InceptionMail”, “We”, “Us” or “Our”). This page is to help you understand how we collect and use the personally identifiable information you provide to us and to help you make the appropriate decisions when using InceptionMail.

If you have questions or concerns regarding this policy contact us at

InceptionMail LTD will then liaise with us to resolve your concerns.

InceptionMail is committed to protecting your privacy and rigorous procedures have been implemented to ensure this.


What information InceptionMail gathers and tracks

InceptionMail collects four types of information:

1) personal (name, email address and telephone number), financial (credit card details) or company information that you knowingly disclose when signing up to trial or purchase InceptionMail;

2) technologically obtained information which is collected using “cookies” or web logs to collect information about how InceptionMail is being used by you. Information gather in this way may include date and time of visits, the pages viewed and the time spent at InceptionMail;

3) account usage information such as the number of ../Site/Images/, lists and templates stored on your account and the frequency and size of your mailings.

4) third party personally identifiable information such as email addresses, names, telephone numbers and other personally identifiable information (PII) provided by our client’s. InceptionMail’s clients have control over this third party PII which they may use to send their marketing materials. InceptionMail does not use this information for any other purposes.


What InceptionMail does with the information it gathers and tracks

We may use your personally identifiable information, such as your email address, for sending promotions or updates about our company or to contact you with regards to your account if necessary or requested.

We may use your IP address to help diagnose problems with our server and to administer our website. Tracking your screen resolution and browser type help us understand your needs related to our website presentation.

Monitoring the data stored in your account and volume of emails you send allows us to anticipate product usage and ensure we have sufficient infrastructure in place to provide the expected service for our users.


With whom InceptionMail shares information it gathers

We will share your personal information with third parties only in the ways that are described in this privacy policy. We will not sell or share any of your personally identifiable information or the information stored within your account (such as ../Site/Images/, templates and email addresses) with any third parties for their promotional purposes. We may only disclose such information if required by law to comply with a judicial proceeding or court order or when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request. If InceptionMail is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notififed via email and/or a prominent notice on our web site of any change in ownership or uses of your personally identifiable information, as well as any choices you may have regarding your personally identifiable information.

We may share aggregate statistics about our customers’ reservations and traffic patterns with our partners and suppliers, but no personally identifying information are included in these Reports.



The security of your personally identifiable information is important to us. When you enter sensitive information (such as a credit card number) on our order forms, we encrypt the transmission of that information using secure socket layer technology (SSL). InceptionMail will follow commonly accepted industry standards to protect personally identifiable information submitted to us, both during transmission and once we receive it. However we cannot guarantee total or absolute security, as no method of transmission over the Internet, or method of electronic storage, is 100% secure. As part of our commitment to you, the customer, Quattro Internet Solutions DBA InceptionMail will strive to implement and use any commercially acceptable means accessible to protect your personally identifiable information. As such InceptionMail conforms to industry security standards to protect user information from hacking attempts and virus attacks. We use the latest product releases from Microsoft and other companies to make certain our systems always rate well against industry standards. Our software and operating systems are always up to date with the latest security patches and updates.

Firewalls are used extensively to protect data by opening only the essential channels to the necessary entities on our servers. This means that if a PC or location does not need access to our servers for our system to function correctly, they will be unable to contact that server. This greatly reduces the chances of hackers being able to infiltrate our system. We use the newest Virus software to scan our servers in real time against any suspicious traffic or files. Virus definition updates occur numerous times per day.

All our software runs on RAID hard drives to prevent downtime in the event of hardware failure. We further protect our data from hardware failure or disaster events by running daily backups.

Upon joining InceptionMail all our employees sign a privacy agreement preventing them from using, disclosing or selling any user information for any purposes other than servicing your accounts.

If you have any questions about the security on our site, you can send us an email at



Technologies such as: cookies, beacons, tags and scripts are used by InceptionMail and our marketing partners partners, affiliates, or analytics or service providers. These technologies are used in analyzing trends, administering the website, tracking users’ movements around the website and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.

We use cookies for [our shopping cart, to remember users’ settings (e.g. language preference), for authentication]. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use our site, but your ability to use some areas of our site will be limited, for instance surveys or competitions.

Some of our business partners (e.g., advertisers) use cookies on our site. We have no access to or control over these cookies.

This privacy policy covers the use of cookies by InceptionMail only and does not cover the use of cookies by any advertisers.

  • Log Files

As is true of most websites, we gather certain information automatically and store it in log files.  This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We link this automatically collected data to other information we collect about you.


  • Local Storage Objects (HTML5)


Third parties with whom we partner to provide certain features on our website or to display advertising based upon your Web browsing activity use LSOs such as HTML 5 to collect and store information. Various browsers may offer their own management tools for removing HTML5 LSOs.


  • Behavioral Targeting / Re – Targeting

We partner with a third party to either display advertising on our website or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this website and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clickinghere. Please note this does not opt you out of being served ads. You will continue to receive generic ads.


Personally Identifiable Information (PII)

Personally Identifiable Information (PII) is any piece of information which can potentially be used to uniquely identify, contact, or locate a single person.

User Access and Choice

Our policy on correcting and updating personally identifiable information is as follow: InceptionMail LTD InceptionMail gives you as much control as possible over your personally identifiable information. You have the option to register with us for use of our services. You can update your personally identifiable information, subscriptions or service package at any time. To update your PII all you need to do is login to your account, select the Setup and Options tab on the left hand navigation bar and make the necessary changes.

We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

PII collected is purely for the purposes of identifying users and account purposes. No PII is collected through any tracking technologies. But website user data generated from tracking technologies are tied into PII for the sole purpose of better understanding the effectiveness of marketing campaigns. This data is in turn used to identify potential target markets, to streamline communications to clients and prospective clients and to aid in the development of a better product. The information collected through tracking technologies include: search behaviour, site traffic, time on site, referring ad campaigns and information on drop off points of traffic.


Service Providers

Customer Support Online Chat

We may provide your personally identifiable information to companies that provide services to help us with our business activities such as offering customer support. InceptionMail contains an online chat service that allows our clients to contact us directly should they have queries of any sort. The chat button is in the InceptionMail website and in each and every InceptionMail account. Our departments are setup so as the following Billing, Support and Sales and operators are assigned to each of these departments. The chat allows us to view information about the client, such as geographic location, which browser they are using, the current web page they are viewing, IP address, country etc. The tool also allows us to build up a knowledgebase and an FAQ section where we receive all correspondence via email. The service is available provided that there is someone signed in and online. These companies are authorized to use your personal information only as necessary to provide these services to us.


Secure Trading

We use Secure Trading to provide payment services. They are online payment gateways which make subscribing and purchasing quick and easy for our clients. Payment details are encrypted and sent to the payment processing gateway. All payments are linked and identified to a transaction ID, but when a client selects to subscribe for a monthly subscription this subscription is identified and linked to a unique ID. This unique ID is used to initiate recurring payment. Within the unique ID the particulars of the client is viewable such as when the subscription – date and time – was made as well as the client name, address, contact no. and number payments made. The information obtained from clients at payment is not stored by InceptionMail . These confidential details [credit card details] are stored only at the Merchant bank (European Merchant Services) therefore InceptionMail does not have access to these details. Secure Trading notifies us of payment failures, warnings and cautionary payments and credit card expires. The link between Secure Trading and InceptionMail will automatically suspend clients when payment has failed and this is done by warning from InceptionMail . Should the client wish to upgrade or downgrade their subscription the existing and present unique ID is cancelled and a new unique ID is allocated to the subscription. Clients can cancel at anytime from directly within the account or by an email request to The unique ID is then cancelled and this will end all recurring payments. These third parties are prohibited from using your personally identifiable information for any other purpose.


InceptionMail text messaging (SMS)

The InceptionMail SMS sending facility is covered by this privacy policy whereby Interinbox SA warrants that it does not share, sell, rent, or trade PII, including cellular telephone numbers stored within the InceptionMail clients’ datasets, with third parties for their promotional purposes. We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process served on our Website.

The Short Message Service – Point to Point, SMS-PP, as defined in Global Systems for Mobile communication standard, recommendation 03.40, as used for sending text messages (SMS) by the InceptionMail texting (SMS) service, does not provide for an unsubscribe mechanism. Recipients of unwanted information sent to them by way of texting (SMS) through the InceptionMail system should email and state the message content in the SMS. Within 72 hours of receipt their cellular number will be added to the block list of the sending account.


InceptionMail text messaging (SMS)

To opt-in or subscribe to our service, you can register from our website, and we’ll guide you through the process from your mobile phone.

By subscribing to our service you agree to our Privacy Policy.

To opt-out from our SMS service, you can text ” STOP” to 97233 from your mobile phone and we will unsubscribe you from our SMS text messaging service immediately. You will not receive any additional messages until you re-register. To get help, email us at

Supported Mobile Carriers:


Wireless Alltel (includes Midwest)





Cellular One of East Central Illinois

C Spire Wireless


Cincinnati Bell

Cox Wireless


East Kentucky Network


GCI Communications

Golden State Cellular

Immix Wireless

Inland Cellular


Next-Tech Wireless



South Canaan


T-Mobile USA (includes Suncom)

Thumb Cellular

U.S. Cellular


Verizon Wireless


Virgin Mobile USA WCC or WCW (West Central Wireless)



GraphicMail posts customer testimonials on the site that may include personally identifiable information. All personal identifiable information (such as name, email address and telephone number) and testimonials placed and displayed on GraphicMail are done so with prior consent from the individual or company.

If you wish to update or delete your testimonial, you can contact us at


Links to Other Sites contains links to other sites that are not controlled or owned by Interinbox. Please note that InceptionMailis not responsible for the privacy practices of these other sites.

We encourage you to be aware when you leave our site and to read the privacy policies of each and every website that collects personally identifiable information.

This privacy policy only pertains to information collected by InceptionMail.


Our website offers publicly accessible blogs. Our blog is managed by a third party application that may require you to register to post a comment.  We do not have access or control of the information posted to the blog. You will need to contact or login into the third party application if you want the personally identifiable information that was posted to the comments section removed. To learn how the third party application uses your information, please review their privacy policy.


Social media widgets

Our website includes social media features, such as the Facebook Like button.  These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly.  Your interactions with these features are governed by the privacy policy of the company providing it and not InceptionMail.

Single Sign-On

You can log in to our site using sign-in services such as Facebook Connect or an Open ID provider. These services will authenticate your identity and provide you the option to share certain personally identifiable information with us such as your name and email address to pre-populate our sign up form.  Services like Facebook Connect give you the option to post information about your activities on this web site to your profile page to share with others within your network.

Collection and Use of 3rd Party PII

You may also provide personally identifiable information about other people, such as their name, date of birth and gender. This information is only used for the sole purpose of completing your request or for whatever reason it may have been provided.

Import Contacts

You can import contacts from your Gmail or other email account address book to invite them to become members of our website. We collect the username and password for the email account you wish to import your contacts from and will only use it for that purpose.

Service-Related Announcements

If you wish to subscribe to our newsletters, we will use your name and email to send the email to you. Out of respect for your privacy, you may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions in these emails.

In situations deemed necessary InceptionMail will send you strictly service-related announcements, i.e. if our service is temporarily suspended for maintenance, we will send you an email informing you of this situation.

These communications are not promotional in nature and as such you may not opt-out of them. Should you not wish to receive these messages, you do have the option to deactivate your account.


Changes to this Privacy Statement

InceptionMail reserves the right to change our privacy policy at any time. We will notify you of these changes if and when we do make any. To notify you of these changes InceptionMail will use any or a combination of the following means: email notices, notices will be made available on the login page, your account news page, and any other area of the site InceptionMail deems necessary to make you aware of these changes. This will be done with the express purpose to make you aware of the type of information we collect, how we intend on using it and under what circumstances, if any, we intend on disclosing the information. All notices will be made available 30 days prior to being implemented. You will be notified via email should we make any material changes to this policy.

InceptionMail reserves the right to modify our privacy policy at any time, so please review this policy on a regular basis.


How to contact us

If you have any questions about this privacy policy, or would like more information about our company, please contact us at

The privacy policy was last updated on 17 February 2015.